Privacy Policy

Prerana School for Children with Special Needs

Effective Date: 20th July 2026
Version: 1.0

1. Introduction

Prerana School (“School”, “we”, “our”, or “us”) is committed to protecting the privacy, dignity, and personal information of students, parents, guardians, employees, volunteers, and visitors.

This Privacy Policy explains how we collect, use, store, share, and protect personal data in accordance with the Digital Personal Data Protection Act, 2023 (DPDP Act), applicable laws of India, and best practices for safeguarding children’s information.

2. Data We Collect

We may collect the following information:

Student Information

  • Student name
  • Date of birth
  • Photograph and videos
  • Disability and special needs information
  • Medical history and therapy records
  • Educational records and assessments
  • Attendance records
  • Progress reports

Parent/Guardian Information

  • Name
  • Address
  • Mobile number
  • Email address
  • Emergency contact details
  • Identification details (if required)

Staff and Volunteer Information

  • Contact details
  • Qualification records
  • Background verification documents
  • Employment records

3. Sensitive Personal Data

Considering the nature of services provided by the School, we may process sensitive information relating to:

  • Disability details
  • Medical and therapy records
  • Psychological assessments
  • Physiotherapy, speech therapy, and occupational therapy reports
  • Emergency health information

Such information is handled with enhanced confidentiality and restricted access.

4. Purpose of Data Collection

Personal data is collected only for legitimate educational and welfare purposes, including:

  • Student admission and enrollment
  • Educational planning and support
  • Physiotherapy, speech therapy, occupational therapy, and special education services
  • Student health and safety
  • Parent communication
  • School administration
  • Compliance with legal obligations
  • Fundraising and CSR reporting (where consent is obtained)

5. Consent

For children below 18 years of age, verifiable consent shall be obtained from parents or lawful guardians before collecting or processing personal data.

Parents/guardians may withdraw consent at any time by contacting the School.

6. Photographs, Videos and Social Media

The School may use photographs, videos, success stories, artwork, and participation activities of students for:

  • School website
  • Social media platforms
  • Awareness campaigns
  • Annual reports
  • Educational and fundraising activities

Such usage shall be based on prior written consent from parents or guardians.

The School shall ensure that no information is published that may harm the dignity, privacy, or safety of any child.

7. Data Sharing

The School may share information only on a need-to-know basis with:

  • Teachers and therapists
  • Medical professionals involved in child care
  • Government authorities where legally required
  • Auditors and regulatory bodies
  • Service providers supporting school operations

The School does not sell or commercially exploit personal data.

8. Data Security

Prerana School implements reasonable security safeguards including:

  • Restricted access to records
  • Password-protected systems
  • Secure storage of paper records
  • Access controls for staff
  • Regular data backup
  • Cybersecurity protections
  • Confidentiality obligations for employees and volunteers

9. Data Retention

Personal data shall be retained only for as long as necessary to:

  • Provide educational and therapy services
  • Meet statutory requirements
  • Resolve disputes
  • Maintain historical educational records

Data no longer required shall be securely deleted or anonymized.

10. Rights of Parents and Guardians

Subject to applicable law, parents or guardians may:

  • Request access to personal data
  • Seek correction or updating of information
  • Withdraw consent
  • Request deletion of personal data where legally permitted
  • Nominate another person to exercise rights where applicable
  • Raise grievances regarding data processing

11. Data Breach Management

In the event of a personal data breach:

  • The School shall take immediate steps to contain the incident.
  • Impacted individuals shall be informed where required by law.
  • Appropriate authorities shall be notified as mandated under the DPDP Act.
  • Corrective actions shall be implemented to prevent recurrence.

12. Children’s Privacy

The School recognizes the heightened responsibility associated with handling children’s data.

We shall:

  • Act in the best interests of the child.
  • Avoid tracking or monitoring children for commercial purposes.
  • Not undertake behavioral advertising directed at children.
  • Ensure appropriate parental involvement in decisions relating to personal data.

13. Website and Online Services

If the School website collects information through online forms:

  • Only necessary information shall be collected.
  • SSL/security measures shall be used where feasible.
  • Cookies may be used for website functionality and analytics.

14. Grievance Redressal

For any privacy-related concerns, requests, or complaints, contact:

Privacy Officer / Grievance Officer
Prerana School
Address: Gumadera
Email: amar@trlkrosaki.com
Phone: +918455868171

The School will endeavor to respond within a reasonable timeframe.

15. Changes to this Policy

Prerana School reserves the right to update this Privacy Policy from time to time to comply with legal, operational, or regulatory requirements.

The latest version will be made available on the School website and notice board.

Privacy Commitment

“Prerana School is committed to protecting the privacy, dignity, and well-being of every child and family entrusted to our care while ensuring compliance with the Digital Personal Data Protection Act, 2023.”